There are many opportunities for meaningful work study jobs on the CSJ campus.

Work study is financial aid in the form of a part-time job on campus. Students may work on campus in a department of choice, subject to job availability. Employment is not guaranteed.

The current work study wage is $8.60 per hour, some positions may pay more. Generally, students work 4 to 8 hours per week and are paid every two weeks for hours worked. Work study hours are built around the student’s academic schedule.

Who is eligible for work study?

Eligibility is granted to students who have a complete financial aid file, show need and indicated an interest in a work study position.

Students with need are eligible for federal work study, subject to availability of funds.

For students who do not have need or when federal funding is limited, the student may be eligible for institutional work study.

Student must be enrolled full time in an undergraduate program (excludes accelerated degree program) making satisfactory academic progress toward a degree following the financial aid guidelines.

Work study funds are limited and are granted on a first-come, first-serve basis. Due to limited funding and department allocations, students are allowed to work in one department at a time only.

Federal and Institutional Work Study Program

There are two funding sources that make student employment possible: Federal and Institutional.

Both programs are similar in eligibility requirements. The Financial Aid Office will determine which program best fulfills the needs of the student.

The Federal Work Study Program

The Federal Work Study Program is funded by the U.S. Department of Education. The intent of the programs is to provide a part-time job opportunity to students with financial need, allowing them to earn money to help pay for education related expenses.

Institutional Work Study

This program is funded by the college and is designed to help the full-time students finance the cost of a private education through employment. The program is the same as Federal Work Study except the students’ pay is credited directly to their accounts in the Business Office. Range: $400-$1,500 (subject to availability of funds).

Employment Procedure

  1. These are the steps to be employed through the work study program.
  2. Student seeks employment by contacting the supervisor in the area of interest.
  3. An interview will take place to determine if the student is a good fit for the department of interest. If so, the supervisor and the student will complete an “intent to hire form.”
  4. The student brings the signed form to the Financial Aid Office.
  5. The student completes the declaration of health care coverage, I-9 Form (must show government issued ID such as driver’s license and Social Security card), W-4 Form, and sign the terms and conditions form for student employment.
  6. A final review will be conducted by the director of financial aid.

The supervisor and student will be informed via CSJ Email when all is in place to start work. The student can start working once final approval is complete and the supervisor has received time sheets for the student.

Timesheets

Timesheets must be signed by the student and the supervisor. It is the responsibility of the supervisor and student to accurately report hours worked on the time sheet.

Misrepresentation of hours worked on time sheet will result in immediate termination of participation in the work study program.

It is important to submit time sheets according to the payroll schedule so that hours earned can be reported in a timely manner.

Student will be notified via their CSJ Email of how much they have earned and the remaining hours they have to work periodically during the semester by the Financial Aid Office. It is important not to exceed the approved award.

Getting paid

Payment for hours worked is done every two weeks according to the timesheet schedule. Paychecks are available for pick up in the Business Office.

Sign your timesheet and submit to supervisor for approval according to the work study time sheet schedule.

Student Responsibilities

  • Assure all paperwork is complete & submitted to the Financial Aid Office.
  • Maintain full-time enrollment status.
  • Maintain Satisfactory Academic Progress as defined.
  • Avoid working during any scheduled class time, even if the class is canceled.
  • Dress appropriately for the job.
  • Respect confidentiality expectations.
  • Remain professional and courteous to students, staff, faculty and the public.
  • Have regular/punctual attendance. Notify your supervisor in advance of possible time off.
  • Complete your timesheet daily to ensure hours worked are accurately reported.
  • Sign your timesheet and submit to supervisor for approval according to the work study time sheet schedule.