Introduction

This collection development policy states the principles and guidelines the Giorgetti Library will adhere to when considering, or purchasing electronic resources.  Its primary focus is on fee based electronic resources.

The Giorgetti Library acquires electronic resources to reflect the curricular and research needs of the students, faculty and staff of College of St. Joseph.  Electronic resources are defined as resources that can be accessed over a computer network. These include, but are not limited to, electronic journals or collections of journals; online bibliographic databases; electronic reference materials; electronic monographs or collections of monographs.  Access formats include internet, online services, compact disks and DVDs.

Selection

Electronic resources should be relevant and appropriate to a majority of the college community, meet current curricular and research needs, and support the mission of the college. Electronic resources considered for addition to the collection should fall within current guidelines as reflected in the levels of collection development listed in Part II of the Collection Development Policy.

If a resource is available in either electronic or print format, the library discourages any duplication.  However, the library will consider any duplication that may be warranted. The library prefers to purchase materials in electronic format if appropriate, that will increase access to library users, and will enhance the libraries current collections. When available, Serials that can be accessed electronically is the preferred format.

Selection criteria for traditional library materials apply to electronic resources as well. However, due to their unique nature, the following special criteria will also be applied.

Criteria

  • Cost, including any hidden costs, the possibility of consortial arrangements, and whether the cost is for a one-time purchase or a subscription.
  • Technical considerations:
    • Access by IP recognition, including remote access;
    • No requirements for additional or special hardware or software, other than what is freely available and widely used;
    • Compatibility across different platforms (PC, Mac, etc.).
  • Full-text availability in PDF and/or HTML.
  • Compatibility with course management software.
  • Trial period available for review of the resource prior to purchase decision.
  • Access enhancements to be considered are:
    • 24/7 access (remote or in-house);
    • Superior functionality, including multiple search indexes;
    • More extensive content;
    • More up-to-date content.
  • Should be user-friendly and provide assistance to the user by prompts and menus, context or function specific help screens, or tutorials.
  • Updated on a regular basis, if currency is a factor.
  • Vendor reliability as to content, business practices, customer and technical support, documentation and training, and notification of content and format changes.
  • Should include printing, downloading and email capabilities.
  • Availability of Counting Electronic Usage of Networked Electronic Resources (COUNTER) compliant usage data.
  • Acceptable license terms.

Responsibilities

Responsibility for maintaining and developing the Giorgetti Library’s electronic collection rests with the librarian.

Faculty, students and staff are encouraged to recommend particular electronic resources either through their Division Chair or Library Suggestion Box. A trial period will be made available to appropriate faculty, students and staff.  Feedback will be solicited when the trial period ends.

Licensing

The library will negotiate the best possible license with each vendor. Ideal terms for all vendors may not be possible since many may vary.  Common components of any vendor agreement should include a license that is worded in straightforward and specific language. Licenses should include, but are not limited to:

  • Definition of Authorized Users as full and part time faculty, students and staff affiliated with College of St. Joseph, and who are physically present in the Giorgetti Library.
  • Off-campus access for Authorized users.
  • Interlibrary loan rights.
  • Search, copy, print and download and capabilities.
  • Archival rights or perpetual access.
  • Usage statistics.

Electronic resources will be cataloged as part of the library’s holdings. Web-based resources will be accessed using links on the college web page and via electronic resource management services such as Serials Solutions. Specified electronic formats will be allowed to circulate, or be designated as in-house use only.

Additionally, electronic resources will be promoted to relevant faculty, students and staff. Training will be arranged, when necessary, in order to further increase the use of electronic resources. Announcements and promotions of electronic resources will also be posted via the college’s communication vehicles.

Review of Electronic Resources

Electronic resources are reviewed and reassessed before renewal. A resource may be withdrawn from the collection when:

  • The resource no longer supports the curriculum and/or research needs of the College.
  • The resource is no longer available or maintained.
  • The resource is no longer reliable or relevant.
  • The resource overlaps or duplicates material in another resource which provides more comprehensive coverage of the subject.
  • The information is available in a more suitable format.
  • Usage or circulation statistics indicate a declining level of interest.
  • Cost is not commensurate with usage.
  • The current product becomes obsolete or damaged.
  • Budget reductions force cancellation of products.

Policy Review

This policy will be reviewed and revised as needed in order to address changes and reflect current practices in the continually evolving electronic information environment.