The Department of Education requires an academic review for all students participating in federal student aid. A qualitative (grade-based) and quantitative (pace towards degree) are completed at the end of each semester of the student’s enrollment.

Qualitative Requirement (Grade-based): Undergraduate student: For a full-time undergraduate the total cumulative GPA must be at least a 1.6 for the first semester at CSJ, 1.8 at the end of the second semester and a 2.0 for all semesters thereafter. A part-time undergraduate student must have at least a cumulative GPA of 1.6 for the first two semesters, 1.8 for the third and fourth semesters and a 2.0 for all semester thereafter. Graduate student: The minimum cumulative GPA is 3.0.

Quantitative Requirement (Pace toward degree completion) -Two standards must be met to retain aid eligibility:

Credit Completion Rate (Pace): All students must earn at least 67% of their cumulative attempted credits. This is calculated by multiplying attempted cumulative credits by the number of cumulative earned credits. Examples: If you attempt/enroll in a total of 12 credits for a semester, you must successfully complete at least 8 credits (12 x 67% = 8). If a student attempts 9 credits, the student must pass/earn 6 credits (9 x 67% = 6). If a student has cumulative attempted 39 credits, they must successfully earn 26 of the credits attempted (39 x 67% = 26).

Maximum Time Frame: An undergraduate student who has attempted more than 150% of the normal credits required to obtain their degree is no longer eligible to receive financial aid. Undergraduate Degree (based on full-time enrollment); Associate Degree – three years; Bachelor Degree – six years; Graduate Degree – length of the program.

Considerations: The following are included in cumulative attempted credits: grade of “W”, “HW”, (for courses dropped after drop period), transfer credits and each repeated course credits. Transfer credits that apply toward the student’s academic program of study are counted in the cumulative earned credits and attempted hours and not in the cumulative GPA. Developmental courses are counted in the time progression toward the degree, however, are not counted in cumulative GPA. Developmental courses are assessed when reviewing the qualitative measurement.  Change of Major: A student’s SAP will be reestablished when a student changes his/her program of study. Ceasing to attend for a semester or paying out-of-pocket does not change the previous SAP results. Change of Grade: Should a late notification of a grade change for a previous semester happen, a full SAP review will be administered. The student will be notified as needed. An Incomplete on the student’s transcript is flagged and the calculation will be done using a failed grade as a tentative scenario to judge if the student is meeting SAP even if the student failed the course. If the estimated calculation shows the potential of not meeting SAP the student’s financial aid will be placed on hold until the Incomplete becomes a grade. The student will be notified accordingly.

Once the end of the semester review is complete, any student not meeting SAP, unless officially dismissed, will be notified in writing from the Director of Financial Aid of his/her SAP status.

A student who is not meeting one or both of the required measurements will be placed on financial aid warning providing the student is not currently on financial aid warning. This status allows the student to remain eligible for federal financial aid for the next upcoming semester only. When the semester completes, should the student meet both SAP requirements, the status will be removed. The student is notified in writing of this status.

A student will be placed on Financial Aid Probation after the second consecutive semester that a SAP requirement has not been met. The student is notified in writing. The student is not eligible for federal financial aid, however, may submit an appeal letter to the Director of Financial Aid explaining why he/she failed to make satisfactory academic progress and what has changed in their situation that will allow the student to meet SAP requirements. Based on the appeal, the student may be placed on probation with or without an academic plan. The student’s progress will be reviewed at the end of the next semester. If it is determined that the student will require more than one semester to meet progress standards, the student may be approved to continue on probation with an academic plan as determined by the Director of Financial Aid in consultation with the Academic office and agreed upon with the student. The student must show academic progression thus be able to meet SAP requirements accordingly. If academic progression is not demonstrated, the student will be placed on financial aid suspension and is not eligible for federal financial aid. A student can regain aid eligibility by meeting all SAP requirements.