Work study is financial aid in the form of a part-time job on campus. Students may work in the department of choice, subject to job availability and eligibility.
Generally, students work up to 7 hours per week and are paid every two weeks. Work study hours are built around the student’s academic schedule and the needs of the department.
Who is eligible for work study?
Full-time undergraduate students may be eligible for work study (subject to availability of funds). Work study funds come from federal and institutional assistance and are limited. Students who are awarded work study with institutional funding may have earnings credited to the students’ account if the student has a balance due to the college. Jobs are granted on a first-come, first-serve basis. Due to limited funding and department allocations, students are only allowed to work in one department at a time.
Students must have a complete financial aid file, show need and indicate an interest in a work study position to be eligible. They must also be enrolled full-time in an undergraduate program, making satisfactory academic progress toward a degree.
These are the steps to be employed through the work study program.
- Student seeks employment by contacting the supervisor in the area of interest.
- An interview will take place to determine if the student is a good fit for the department of interest. If so, the supervisor and the student will complete an “intent to hire form.”
- The student brings the signed form to the Financial Aid Office.
- The student completes the declaration of health care coverage, I-9 Form (must show government issued ID such as driver’s license and Social Security card), W-4 Form, and signs the terms and conditions form for student employment.
- A final review will be conducted by the director of financial aid.
The supervisor and student will be informed via CSJ email when all is in place to start work. The student can start working once final approval is complete and the supervisor has received timesheets for the student. Students will be notified via their CSJ email of how much they have earned and the remaining hours they have to work periodically during the semester by the Financial Aid Office. It is important not to exceed the approved award.
- Ensure all paperwork is complete & submitted to the Financial Aid Office.
- Maintain full-time enrollment status and Satisfactory Academic Progress.
- Avoid working during any scheduled class time, even if the class is canceled.
- Dress appropriately for the job.
- Respect confidentiality expectations.
- Remain professional and courteous to students, staff, faculty and the public.
- Regular/punctual attendance. Notify your supervisor in advance of possible time off.
- Complete your timesheet daily to ensure hours worked are accurately reported.
- Sign your timesheet and submit to supervisor for approval.